Everything Your Centre Needs
Every feature your centre needs. Nothing you don't.
One platform built for Canadian childcare.
Today · May 25
Morning Check-In
Checked in
2 / 40
Emma Johnson
Butterflies
Lucas Chen
Sunflowers
Sofia Martinez
Butterflies
Mila Thompson
Rainbows
Henry Walsh
Sunflowers
The Child Profile
The record that belongs to the family.
Every child enrolled in Sprout & Vine has a profile that is theirs, not the centre's. Educators add to it daily. Parents see it in real time. And when a child moves on, the complete record moves with them: every update, every milestone, every photo, every document. Nothing is lost. Nothing is locked away.
- ✓Created at enrollment, owned by the family permanently
- ✓Every daily report, photo, and milestone attached automatically
- ✓Fully portable: exportable and transferable on school change
- ✓Role-based access: educators contribute, parents own
Emma Johnson
Butterflies Room · 3 yrs, 2 mo · Enrolled Sep 2024
Daily report
Nap 1h 20m · Ate well · Watercolour painting
Milestone tagged
Drew a recognizable shape (circle)
Photo added
Painting shared with family
What is in the profile
Everything, in one place.
Daily reports
Meals, nap, mood, and activities logged by educators and shared with families in real time.
Milestones
A complete developmental timeline organized by domain: language, motor, social, creative, cognitive.
Documents
Immunization records, consent forms, and enrollment agreements. Signed and stored in one place.
Health and emergency
Allergies, medications, and emergency contacts. One tap to the emergency summary card.
Pickup
Photo-verified authorized pickup list. A tamper-proof log of every pickup, every time.
Billing
Invoices, CWELCC subsidy applied, parent portion, and downloadable receipts for tax time.
Attendance
Every check-in and check-out with timestamps. Monthly summaries and exportable records.
Messaging
All messages between family and centre attached to the profile. Never lost when educators change.
Staff Profiles
Professional profiles for the people who show up every day.
Every educator deserves to feel like a professional, not just a name on a rota. Sprout & Vine gives each staff member a profile they control: a parent-facing presence with their photo, bio, and verified credentials. Directors get the full picture: certifications, expiry dates, compliance status across the entire team, and every document they need for a licensing inspection. All in one place.
- ✓Educators control their own parent-facing profile and bio
- ✓Credential badges verified by the director before appearing to parents
- ✓First Aid, CPR, ECE designation, and police check — tracked with expiry alerts
- ✓Certification compliance dashboard: green / amber / red across all staff
- ✓One-click exportable compliance report for licensing inspections
- ✓Full HR and employment record in the director view
What parents see
Sarah
Butterflies Room
“Loves outdoor learning. Fluent in EN and FR.”
Caring for Emma since Oct 2024
What Sarah sees (her profile)
My certifications
First Aid & CPR
Mar 2026ECE Designation
No expiryPolice Check
Jun 2025Today
2 daily reports to send
1 milestone to confirm
3 messages to read
Director compliance view
All staff · Certification status
Sarah T.
All current
Marcus L.
First Aid in 42 days
Priya R.
All current
Daniel O.
Police Check expired
ATTENDANCE
Real-time attendance that keeps you in compliance.
Track every check-in and check-out instantly. Know your ratios before an inspector does. Never wonder who's in the building.
- ✓QR code or manual check-in
- ✓Staff:child ratio badge updates live
- ✓Exportable attendance records for licensing
32 / 40 checked in
Emma Johnson
Checked in 8:42 AM
Lucas Chen
Not yet arrived
Sofia Martinez
Checked in 8:55 AM
Mila Thompson
Not yet arrived
Sophie checked out
By Grandma Rose · 3:14 PM
Authorized person
Rose Mitchell
Grandmother
Notification sent to 2 parents
PARENT SAFETY
Peace of mind, every single pickup.
Know exactly who picked up every child. Photo-verified authorization, instant parent notifications, and a full pickup log.
- ✓Photo ID for every authorized person
- ✓Instant notification to all family members
- ✓Tamper-proof digital pickup log
ENROLLMENT
From first inquiry to first day, beautifully managed.
Canadian centres carry waitlists of 2 to 3 years. Manage the entire journey digitally: inquiry, waitlist, enrollment, e-signature, and subsidy paperwork.
- ✓Online inquiry with instant waitlist placement
- ✓Digital enrollment packages with e-signature
- ✓Subsidy pre-filled from CWELCC data
Waitlist · 47 families
Aisha Okafor
18 mo · Added Jan 12, 2024
Luca Bertrand
2 yr · Added Mar 3, 2024
Noah Kim
3 yr · Added Apr 17, 2024
Emma's Daily Report · Today
Lunch
Ate well
Nap
1h 20m
Activity
Watercolour painting
DAILY REPORTS
Beautiful reports in minutes. Not hours.
Tap-to-complete templates, photo attachment, mood selector, and one-tap delivery to every family member. Done before nap time.
- ✓Templates for meals, naps, activities, and mood
- ✓Photo attachment in one tap
- ✓Delivered to every family member automatically
DEVELOPMENT
Every milestone. Every memory. Captured.
Tag developmental milestones from your phone in seconds. They auto-build into a timeline that families treasure and licensing bodies accept.
- ✓Tap to tag: language, motor, social, creative
- ✓Auto-builds a development portfolio
- ✓Exportable for licensing and transitions
May 14
First use of scissors 🌱
May 20
Said a full sentence 💬
May 23
Drew a recognizable shape 🎨
May 2025 · $8,650 collected
Families billed
38
Subsidies applied
$3,200
Outstanding
$425
BILLING
Get paid on time. Every time.
Automated invoicing, CWELCC subsidy tracking, and payment reconciliation. Stop chasing payments and start growing your centre.
- ✓Automated monthly invoicing per family
- ✓CWELCC subsidy auto-deducted from parent balances
- ✓Real-time payment dashboard
THE VINE APP
Parents are not just notified. They are connected.
Give families a window into their child's day. Activity feed, milestone tags, daily reports, pickup alerts, and messaging. All in one beautiful app.
- ✓Real-time activity feed with photos
- ✓Family Circle: role-based access for grandparents and co-parents
- ✓In-app messaging without personal numbers
Activity Feed
Emma working on her painting
10:24 AM
Milestone: First scissors!
10:31 AM
Daily report from Olivia is ready · Tap to read
12:03 PM
Scheduling & Payroll
Scheduling that protects your licence.
Payroll that respects your time.
Every shift at your centre is connected to your ratio requirements. The moment a room is at risk of falling below the legal minimum, you know. Before a child arrives. Before an inspector does.
Educators log in and see their schedule. They clock in, clock out, and know exactly which children they are responsible for that day. Directors see everything: who is scheduled, who has arrived, and which rooms are covered. In real time.
When payday comes, hours flow directly to Wagepoint. No spreadsheets. No double entry. No Sunday night data transfers. For RECE staff, the CWELCC wage enhancement is tracked automatically. When your CMSM asks for documentation, it is already there.
And for families: book a tour before you enroll. Book a check-in with your child's educator from the parent app. No phone tag. No waiting for a callback. Just a time that works.
Shift scheduling by room
Sprout Starter+
Live ratio monitoring
Sprout Starter+
Educator clock in / clock out
All paid tiers
Director real-time dashboard
Sprout Starter+
Parent appointment booking
Sprout Starter+
Tour booking for prospective families
All paid tiers
CWELCC wage enhancement tracker
Sprout Starter+
Wagepoint payroll integration
Sprout Grow+
Inspection-ready ratio reports
Sprout Starter+
AI Built for Canada
Built for Canada. Every feature,
every regulation, every family.
Every AI feature is built around Canadian childcare: CWELCC requirements, Ontario ratios, BC CCFRI, and the CPE system in Quebec. This is the depth no US competitor can replicate.
AI Daily Report Writer
Sprout Starter+Educator enters two or three brief observations. AI drafts a complete, warm, parent-facing daily report in seconds. Read, edit if needed, send with one tap.
CWELCC Compliance Assistant
Sprout Starter+Ask compliance questions in plain language and receive accurate, province-specific answers instantly. What is my wage enhancement obligation? What does my Program Advisor need to see? Answered in seconds.
AI Incident Report Helper
Sprout Starter+Guided, structured incident documentation. AI drafts the formal report from staff observations. Reduces the risk of incomplete records that create licensing exposure.
AI Schedule Builder
Sprout Grow+Build a weekly schedule that satisfies every ratio requirement across every room. AI optimises shift patterns, flags gaps before they happen, and adjusts automatically when staff availability changes.
AI Licensing Readiness Checker
Seeds and aboveAspiring operators answer guided questions about their space, qualifications, and preparation. AI generates a readiness score and a prioritised action list specific to their province.
AI Parent Newsletter Writer
Sprout Starter+Enter this month's key topics and events in bullet points. AI drafts a warm, professional monthly newsletter. Review, edit, and send to all enrolled families.
Multi-Language Parent Communication
Sprout Home+Parents select their preferred language during onboarding. Daily reports, newsletters, and messages arrive automatically in English, French, Mandarin, Tagalog, Spanish, Punjabi, or Arabic.
Integrations
Works with the tools you already use.
Sprout & Vine connects with QuickBooks Online and Xero so your billing data flows directly to your bookkeeper without double-entry. Payment processing is built in through Stripe, with no separate merchant account needed.
QuickBooks Online
Coming Q3 2026
Xero
Coming Q3 2026
Stripe
Built in
Canada Post
Coming Q4 2026